2022 Annual Conference – Exhibitors & Sponsors

WHERE WILL YOUR LOGO BE AT SAIS?

The SAIS Annual Conference is the largest regional networking and educational event for independent school professionals in the Southeast. Attendees will examine critical issues, discuss proven strategies, and share emerging trends.

Audience: heads of school, assistant heads, division heads, academic deans, deans of students, business officers, tech directors, advancement directors, enrollment directors, and communications/marketing directors

All exhibit and sponsorship booths are sold out. Please email anna@sais.org if you’d like to be added to the waitlist.

EXHIBITOR OPTIONS:

• 30″x30″ ROUND hi-boy w/ 1 barstool (Sun-Mon): $1,495 SOLD OUT
• 6’x30″ RECTANGULAR table w/ 2 chairs (Sun-Mon): $1,995 SOLD OUT
• LOUNGE 6’x30″ RECTANGULAR table w/ 2 chairs (Sun-Mon): $1,795 SOLD OUT
  

SPONSOR OPTIONS – SOLD OUT

• Bronze (Sun-Tues): $6,000
• Silver (Sun-Tues): $8,000
• Gold (Sun-Tues): $10,000 (max of 4)
• All sponsorships include a 6’x30″ rectangular exhibit table w/ 2 chairs.

BENEFITS

Benefits	30″x30″ Round Hi-Boy $1,495	6’x30″ Exhibit Table $1,995	LOUNGE 6’x30″ Exhibit Table $1,795	BRONZE Sponsor $6,000	SILVER Sponsor $8,000	GOLD Sponsor $10,000
Exhibit booth: 30″x30″ round hi-boy w/ 1 barstool	x
Exhibit booth: 6’x30″ rectangular table w/ 2 chairs		x	x	x	x	x
Wifi & electricity at booth	x	x	x	x	x	x
Listing on 2022 supporters webpage	x	x	x	x	x	x
Mailing labels of all conference registrants	x	x	x	x	x	x
# registrations/booth reps (meals included)	1	2	2	3	4	4
Appearance in printed conference program	listing	listing	listing	logo	logo	logo
Hyperlink on conference webpage				listing	listing	logo
Extended booth – all 3 days of conference				x	x	x
Acknowledgement from podium				x	x	x
Logo on conference signage				x	x	x
Hyperlinked logo in one marketing email				x	x	x
Hyperlinked listing in one reminder email				x	x	x
Hyperlinked listing in one evaluation email				x	x	x
One tagged Twitter thank you post				x	x	x
Hyperlink in conference app				x	x	x
Ad in ePublication					x	x
Invitation to “friends” dinner on Sunday					x	x
+PICK ONE Enhancement Option (see below)				x	x	x

BAG STUFFER: You may include a bag stuffer for an additional $600.
-Each conference attendee will receive a tote bag at registration pre-stuffed with conference materials and sponsored items.
-Your item can be no larger than 8.5″x11″ and no more than 1/4″ thick. This could be a brochure, notepad, pen, koozie, etc.
-Bag stuffers must be received no later than 10/7/2022.
-Please note there are a maximum of 5 bag stuffers; first come, first serve. If you have questions, please contact info@sais.org.

SPONSOR ENHANCEMENT OPTIONS

GOLD:

*Sunday Keynote & Water Bottles Reserved by ISM

SILVER:

• *Sunday Keynote Reserved by ISM
• *Monday Keynote – Reggie Ford Reserved by CarterBaldwin
• Notebooks (used year-round at every SAIS in-person event) Reserved by CarterBaldwin
• *Monday Lunch – SAIS & NAIS updates by Debra Wilson & Donna Orem Reserved by Southern Teachers
• Tote Bags (used year-round at every SAIS in-person event) Reserved by DENNIS Uniform
• Insulated Coffee Mug Reserved by National Management Resources

*Sponsors that select these items will have a 60-second video, seat drop, and logo on welcome screen at sponsored event.

BRONZE:

• *Tuesday Keynote
• Live Illustration Reserved by NWEA
• Koozie Reserved by Carr, Riggs & Ingram CPAs and Advisors
• Monday Breakfast Reserved by CCS Fundraising
• Tuesday Breakfast Reserved by Carney, Sandoe & Associates
• Sunday Reception Reserved by Flik Independent School Dining
• Monday Reception Reserved by Resource Group 175
• Conference App Reserved by FACTS
• Luggage Tag Reserved by Fisher Phillips

Additional details about select options:

• Keynotes & Lunch: We will provide sponsor signage and your logo on the welcome screens. You will be responsible for providing seat drops and a 60-second video.
• Receptions & Breakfast: We will provide sponsor signage in the reception/breakfast space.
• Coffee Mug, Notebook, Tote Bag, Koozie, or Luggage Tag: Your logo and the SAIS logo will appear on your selected item.
• Live Illustration: A live illustrator will attend sessions on Monday. Your logo will be incorporated into the giant sketchnotes which will be displayed throughout the conference space after the sessions.
• Conference App: Your logo will appear prominently on the conference app.
• Wifi: You may select the wifi password. It will be included on signage, programs, app, welcome slides, and reminder email.

SCHEDULE

SUNDAY, OCTOBER 23

• SET-UP: 1:00-3:00 PM
• SHOW HOURS: 4:00-7:00 PM
• EXHIBITS OPEN: 3 hours

MONDAY, OCTOBER 24

• SHOW HOURS: 8:00 AM-6:30 PM
• EXHIBITS OPEN: 10.5 hours
• EXHIBITOR TEAR-DOWN: 6:30-7:30 PM

TUESDAY, OCTOBER 25 (SPONSORS ONLY)

• SHOW HOURS: 8:00-11:00 AM
• EXHIBITS OPEN: 3 hours
• SPONSOR TEAR-DOWN: 11:00 AM-12:00 PM

ON-SITE PERSONNEL

• Conference registration is included as follows:
• One (1) personnel per 30″x30″ round hi-boy
• Two (2) personnel per 6’x30″ exhibit table
• Three (3) personnel per bronze sponsor
• Four (4) personnel per silver or gold sponsor

• We will contact you in September to ask for the names of your on-site personnel.
• All personnel must be employees or representatives who receive commission, brokerage, or salary from the exhibiting entity.
• All personnel must be over the age of 21.
• No suitcasing.
• No pets or animals allowed in the exhibit or meeting space.

BOOTH ASSIGNMENT

You will select your booth when you register. Note that booth placement will be assigned IN THE ORDER RECEIVED. View the booth map here. *Please note: Floor plans are subject to change and SAIS reserves the right to make adjustments as necessary. Floor plans may not immediately indicate ongoing and most recent changes. Additional booths may be available if distancing guidelines change prior to the event.

BOOTH PACKAGE & RESTRICTIONS

Each 30″x30″ exhibitor will have a 30″x30″ round hi-boy with 1 barstool.

Each 6’x30″ exhibitor and sponsor will have a 6′ x 30″ rectangular table and 2 chairs.

Due to space restrictions, larger tables will not be available.    

• Signs over 6′ wide and rugs that protrude into the aisle are prohibited.
• Booths not dismantled by the end of the allotted tear-down time period will be broken down and put into storage at a $250 storage and handling fee. Return shipping will incur an additional fee.
• All food served in the exhibit hall must be procured from the hotel.
• SAIS reserves the right to refuse any application for exhibit space and to restrict exhibit activities during the meeting that in the sole judgement of SAIS are not appropriate to the meeting’s purpose.

MAILING ADDRESSES

Mailing addresses for all conference registrants will be provided two weeks prior to the conference so that you may snail-mail a brochure. These are for ONE-TIME USE ONLY. They may not, in whole or part, be reproduced, copied, disseminated, entered into a computer database or otherwise utilized, in any form or manner or by any means, except for the one-time mailing associated. Unfortunately, we cannot release attendee email addresses due to our privacy policy.

HOTEL RESERVATIONS

HEADQUARTERS HOTEL
Franklin Marriott Cool Springs
700 Cool Springs Blvd
Franklin, TN 37067

• The SAIS block is full. Rooms may still be available at the regular hotel rate

NOTE: SAIS does not utilize the services of a housing vendor for any events. Neither SAIS nor the hotel will call you to make reservations over the phone. Please use the above hotel link to secure your reservation directly with the Crowne Plaza Ravinia

PAST PARTICIPANT COMMENTS

• SAIS Conference is state of the art. The topics are fantastic, the participants are friendly and engaging, and the SAIS staff is the gold standard. They work hard to make the experience as pleasant and easy as they can.
• What I like best about SAIS is that the show is very well organized with little down or wasted time. Plus a big thank-you for understanding that vendors’ time is valuable.
• The event is, without question, one of the highlights of the season — a forum that we find so valuable!
• Excellent organization and well executed conference. There was always an SAIS staff person close by to guide, direct, answer questions, and help out. Incredible teamwork in action! Thanks for making this conference a pleasure to attend as a vendor. I felt part of the group and did not feel like an outsider, as is often the case at many conferences.
• As a vendor, I found it very vendor-friendly … I liked having the food close to the exhibits … Meals were fabulous … I love SAIS!
• I have finally figured out why this is the best conference we attend. National conference can be too unwieldy. State conferences only have attendees from a specific state. At SAIS, school leaders who have known one another for a long time but now work in different places can reunite. As a result, the web of connections between participants is deeper, richer, and longer. This creates a congenial tone unmatched at other events and therefore makes the SAIS conference more productive than any other.
• We liked that there were set times for the attendees to speak to the exhibitors; many other conferences expect attendees to find time to speak with us between sessions and that often does not happen. It was very organized and we knew exactly what to expect.

SHIPPING

• Any materials for your exhibit should be shipped directly to your attention (hold for arrival) to the Franklin Marriott Cool Springs.
• Boxes will be received no earlier than October 20.
• Please affix this label to each of your boxes so that SAIS staff and hotel personnel can easily locate your packages.
• Use the below format when addressing your boxes. If you have multiple boxes, please mark them 1 of 3 and so on. This will help the hotel find and organize your items.

Franklin Marriott Cool Springs
2022 SAIS Annual Conference, Box # of #
Your Company Name, Booth #
ATTENTION: Guest Name, Check-in Date
700 Cool Springs Blvd
Franklin, TN 37067

Exhibit personnel in charge of setting up your booth should be aware of how and when all freight was shipped, tracking/pro numbers, and the carrier. This information is EXTREMELY important when trying to locate missing freight. SAIS is not responsible for missing freight.

*OUTBOUND SHIPPING: Please bring your own pre-printed shipping labels. Pack and label your boxes and leave them at your exhibit table. You will need to schedule pick-up with your carrier. Hotel staff will collect packages after exhibitor tear-down. Be sure to keep your tracking information on your shipment(s).

COVID SAFETY GUIDELINES

Providing a safe environment for learning is a top priority at SAIS, as it is in your schools. We need your help to achieve this goal. We want to help keep you safe and healthy as we deliver this stellar lineup of speakers and sessions.

• All participants will be fully vaccinated according to CDC guidelines or will submit a negative PCR test administered within 72 hours of arrival at the event in the event that they need a vaccination accommodation.
• As safety guidelines continue to shift based on the latest research, case counts, and medical treatments, we will determine our on-site masking and distancing protocols accordingly.
• Masks and hand sanitizer will be available at the SAIS registration desk.

ACKNOWLEDGEMENT OF RISK & SAFETY PROCEDURES

Participation in SAIS events signifies an attendee’s acknowledgement of infectious and other diseases and voluntary assumption of the risk of exposure or infection by attending the event. Attendees agree to comply with all guidelines and procedures, including distancing and/or masking, that may be implemented by SAIS, in accordance with recommendations from the CDC and other public health authorities.

CANCELLATION POLICY

Sponsorships are non-refundable.

Exhibitor cancellations received in writing to info@sais.org before August 31 will be refunded less a 20% processing fee. Cancellations received after August 31 are not eligible for a refund.

MEDIA RELEASE

Registration, attendance at, or participation in SAIS meetings and other activities constitutes an agreement by the registrant to SAIS’s use and distribution (both now and in the future) of the registrant or attendee’s image or voice in photographs, videos, electronic reproductions, and audio of such events and activities.

QUESTIONS?

Contact Anna Taylor at info@sais.org or (404) 583-6452.

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