Website: www.paceacademy.org/

ADMINISTRATIVE ASSISTANT TO THE HEAD OF LOWER SCHOOL 

Pace Academy, one of Atlanta’s top independent schools, seeks a highly dynamic and experienced Administrative Assistant to the Head of Lower School starting immediately. This is a full-time, 12-month position.

With approximately 360 students in Pre-First through fifth grade, and 60 faculty and staff, the Pace Academy Lower School is a vibrant learning environment that provides an innovative academic program within a nurturing community. Our expert teachers create meaningful learning opportunities for students through lessons that emphasize academic excellence, critical thinking, empathy and integrity. 

The Administrative Assistant to the Head of the Lower School will provide administrative support and office management to the Head of the Lower School and to the Lower School Leadership Team. The ideal candidate must be able to think critically, work efficiently on multiple projects simultaneously, take initiative, collaborate effectively with colleagues across Pace Academy’s Lower, Middle and Upper Schools, and maintain a high level of professionalism and confidentiality when interfacing with parents, students and faculty/staff. 

The candidate must embrace the mission of Pace Academy, which seeks to create “prepared, confident citizens of the world,” who value inclusivity, diversity and the character pillars of empathy, respect, collaboration, perseverance, curiosity and leadership. The candidate must wholeheartedly support the leadership of the Head of the Lower School and the other administrators while maintaining a positive attitude. All candidates must have proven experience in an administrative assistant position and in working successfully in a fast-paced environment with multiple constituencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

 

Administrative Tasks

  • Works with and creates a positive environment for students ages 5-11 years old, teachers, administrators, fellow staff members and parents
  • Supports the Head of the Lower School and the Leadership Team in fulfilling the mission of Pace Academy
  • Supports the school in maintaining a work environment that fosters learning, respect, open communication, collaboration and teamwork
  • Juggles competing demands and constituencies while keeping students’ well-being at the center of all decisions
  • Determines priorities and actions required on projects in a proactive manner and successfully meets deadlines
  • Highly proficient with G Suite (Gmail, calendar, docs, sheets, form, slides, etc.), data-management systems, bulk email tools and other office software 
  • Manages the Lower School calendar for all constituencies, coordinates schedules and makes appointments for the Head of Lower School 
  • Edits and sends the weekly faculty newsletter 
  • Prepares and compiles correspondence, presentations and reports
  • Organizes and maintains electronic student file system 
  • Orders and maintains office supplies and arranges for equipment maintenance
  • Maintains daily record of faculty absences
  • Maintains an approved list of Lower School substitute teachers
  • Other duties as assigned

 

Event support

  • Coordinates and arranges meetings, prepares agendas, reserves facilities
  • Organizes Lower School assemblies and activities
  • Handles logistics for classroom field trips
  • Assists in planning faculty meeting agendas and new faculty orientation
  • Attends events as needed or requested by the school

 

Supervisory Responsibilities 

  • Secures and supervises parent volunteers as needed
  • Works closely with the Lower School Receptionist to manage office tasks

 

QUALIFICATIONS: 

  • Bachelor’s degree or equivalent preferred; five years related experience and/or training required; or equivalent combination of education and experience
  • Excellent interpersonal skills
  • Excellent verbal and written communication skills
  • Proficient use of G Suite (Gmail, calendar, docs, sheets, forms, slides, etc.) and the Mac operating system and Mac-based programs. Ability to quickly learn Pace Academy’s data systems, bulk email tool and other office software 
  • Flexibility required to occasionally work more than 8 hours in a day or 40 hours in a week to complete assignments
  • Ability to work in a fast-paced environment while juggling and prioritizing multiple, competing tasks and demands and to seek supervisory assistance as appropriate 
  • Brings joy, a sense of humor and a delight in children to the tasks at hand
  • Must possess a can-do attitude and a willingness to take on whatever needs to be done that may be outside of the job description

 

Pace offers a complete benefits package, including medical, dental and vision insurances, 403(b) plan with a generous match, paid term life and disability insurances, supplemental insurance plans, and Flexible Spending Accounts.

 

Learn more about the Pace Academy Lower School at: https://www.paceacademy.org/academics/lower-school

 

Learn more about the Action Plan for Racial Equity at Pace Academy at:

https://www.paceacademy.org/about/diversity-inclusion/action-plan-for-racial-equity

 

HOW TO APPLY:

Qualified applicants should email a resume, cover letter, and references to Jobs@PaceAcademy.org.

 

Equal Employment Opportunity Employer



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