Minimum Education: Bachelor's degree

Minimum Experience: 3-5 years

Website: mountvernonschool.org

Founded in 1972, The Mount Vernon School is a leading private school of inquiry, innovation, and impact.

Anchored in Christian values — love, joy, peace, patience, kindness, goodness, faithfulness, gentleness, and self-control — relationships at Mount Vernon are foundational to learning. Preparing students to be college ready, globally competitive, and engaged citizen leaders call us to lean into inclusion, diversity, equity, and action.

Creating and cultivating connections between all people, ideas, and sectors, the School welcomes all learners to wrestle with voices and perspectives that challenge our assumptions, biases, stereotypes, and privileges. Not allowing our differences to divide us requires each of us to engage in honest, vulnerable, and courageous conversations through empathy, reflection, examination, and action. Being real agents of change is a continuous journey.

Committed to diversity, equity, and inclusion, our trust in each other strengthens our sense of identity, autonomy, and interdependence. As a school of inquiry, innovation, and impact, we are committed to creating and sustaining a school culture where all members feel valued and safe, sharing their authentic selves to design a better world…together.

Summary

The Middle School Executive Assistant reports directly to the Head of Middle School (HOMS). This person will provide direct administrative support for the Head of the Middle School along with supporting the MS Administrative team, faculty, students and parents.

Role & Responsibilities

Assist Head of Middle School

  • Arrange and coordinate meetings, schedule appointments, and maintain calendar to ensure there are no scheduling conflicts, appointments are on-time, and materials/information is available
  • Assist with setting priorities, brainstorming, and decision making to ensure Middle School goals and tasks are mission aligned
  • Prepare, gather and format information for internal and external distribution including writing memos, compiling data for reports, updating the Middle School Experience booklet, creating digital presentations, writing reports, transcribing dictation, editing, and proofreading
  • Maintain and update the Middle School portion of the School’s Master Calendar
  • Schedule appointments such as parent conferences, instructional rounds, 1:1 meetings, annual reviews
  • Manage the Head of Middle School’s calendar
  • Enforce safety protocols of the School to mitigate on-campus risks
  • Collaborate with facilities team to ensure campus facilities are safe, clean, and aesthetically appealing; create facilities requests as needed

Front Desk Responsibilities

  • Provide exceptional customer service as the main point of contact for the Middle School; greet and assist visitors and students
  • Screen and direct phone calls; distribute correspondence accordingly
  • Assist with check-in, check-out, inquiries, and deliveries
  • Sort incoming mail and attach appropriate file/information to facilitate action if required
  • Maintain attendance and tardy records for students and faculty
  • Approve and manage time off requests through the School’s internal HRIS system; secure substitutes as needed
  • Make travel and accommodation arrangements
  • Order office supplies
  • Manage expense report process

Requirements

  • Bachelor’s Degree required
  • Exceptional customer service skills; ability to work well with all levels, serve as a team member, and have a servant work style
  • Excellent written and communication skills
  • Strong organizational and project management skills
  • Exceptional time-management skills and have the ability to organize and coordinate multiple projects at once
  • Ability to anticipate needs, have a sense of urgency, be proactive, and conscientious
  • Ability to handle sensitive and/or confidential material and information with discretion and good judgment
  • Position may require non-standard work hours (nights and weekends)

The faculty and staff of The Mount Vernon School believe the fair and equitable treatment of employees is critical to fulfilling its mission and purpose. It is the policy of The Mount Vernon School to conduct business and provide equal employment opportunity to all persons without regard to race, color, age, gender, religion, national origin, disability status, protected veteran status, or any other characteristic protected by federal, state or local laws.

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